In my experience, the simpler a productivity app is, the better it works. With that in mind, I put together 13 of the simplest and most effective productivity apps I could find. Have fun getting into the flow state with these awesome productivity tools.
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I love the principle behind 135. You choose one big thing, 3 medium things, and five small things to do each and every day. Create to-do lists that you actually use. It starts with a free account that should have pretty much everything you need, but if you fall in love with the app then you can upgrade to premium for $2.50 a year.
Plan is a scheduling app that actually works very well. It has an amazing UI and instead of just putting items on a to-do list, you actually schedule out specific times to work on them. You can schedule down into 15-minute intervals and also filter tasks based on their importance to you. The reporting can be eye opening once you see exactly what your spending time on and if those activities actually make a difference in your business. To top it off, there’s an iPhone app, YES.
Nifty is a project management and team collaboration tool that makes it simple to get everyone in your organization on the same page. It does this through live chat, team messaging, and even integrates with Zoom so you can make calls right from the application. You’re also able to track time, organize the tool the way you’re most comfortable, and even invite clients to view the projects you’re working on.
Carrot is a premium app that talks shit, yes, she talks shit. I like the interface on this one and the snazzy remarks. If you do well, she’ll praise you. If you don’t, she lives to see you miserable, a fun experience. It’s a very simple app, swipe to add tasks and swipe again to remove them. It’s worth it just to piss carrot off.
Wunderlist is a to-do list on steroids. You can create, sync, share, and collaborate on any of the items on your to-do list. Enable push notifications on all your devices and never have an excuse for why something didn’t get done. It’s a complete tool for busy people.
(today.txt) is a simple text file (remember what I said about simplicity?) that forces you to identify and act on your single biggest objective for the day. According to the principle behind it, distractions don’t affect us as much if we have clear priorities.
I’m a big fan of the pomodoro technique and Focus Booster understands what that means. An interesting feature is the visualization of your dashboard and progress that you’ve been making in your daily workflow. You can even turn them into CVS files and send them to people who would care. (Although I don’t know who would care about your personal productivity.
This one is probably my favorite productivity hack and use it for almost everything. All you do is set a timer while you’re working to go off at 25-minute intervals so you can take short breaks in between tasks. It’s supposedly our optimal work rhythm.
Toggl is a simple time tracker, it helps you determine how long tasks are really taking you and where you need improvement. It’s a real eye-opener in many cases. The reason you’re taking 20 hours to finish that tasks is because 18 of them were unproductive.
I’ve been using Rescue Time for a while. It shows you where you spend most of your time. It also shows you what your most and least productive days are for the day, week, and month. The premium version even allows you to block out certain sites when you’re trying to get something done. It has a desktop application so that almost everything is recorded but you’re able to block out specific sites from showing.
Last Pass is a password tool that works across multiple devices. It gives you the freedom to quickly create and store complicated passwords without needing to remember them. Never crack your brain to remember daFeS$#s! again. If you’re solo then the free version should have more than enough power.
Love this app, SaneBox looks at your incoming and outgoing mail to decide which ones you actually find important. The unimportant ones are automatically shifted to your @sanelater folder for you to peruse at your leisure. It can be dangerous to move mail to another folder because in all fairness, you probably won’t ever read it. Besides that, it’s a great tradeoff.
I’m a scheduler, I can’t help it. It’s how I manage to send out hundreds of emails every week. Boomerang makes that easy in Gmail. Scheduling, tracking, and replying are so easy with this extension. Pro tip: use it to set up and send out large amounts of emails for partnerships, collaborations, and promotions.
Remember The Milk is a fun app that puts your to do list on steroids. It syncs across multiple devices so you don’t have an excuse for forgetting the metaphoric milk. It’s one of those apps that takes the internet of things to new levels.
If you work on a computer more often than not, this tool is for you. Keyrocket allows you to conquer the world of Windows with easy to learn and remember keyboard shortcuts. Great for improving speed and productivity